The average attention span for humans is a mere eight seconds. Goldfish have longer attention spans, but they lead much simpler lives and aren’t inundated with information the way we are.
I feel as if our information overload gets worse every year. And, I don’t need to remind you how much is going on right now. Getting your messages out is never easy, but like everything else, it’s gotten a whole lot harder this past year.
Your nonprofit organization needs to continue communicating regularly with your donors and you need to do it well. With everything that’s going on, it’s possible they’ll miss your messages.
Here are a few ways to make your messages stand out.
What’s your intention?
What’s the purpose of your message? What do you want your reader to do? Are you asking for a donation? Maybe you’re thanking your donor or sharing an update.
Think from your reader’s perspective. What would she be interested in or what would make him take action?
Don’t muddle your messages with too much information. Keep it simple and stick to one call to action or type of message.
Choose the right channels
Most likely you’ll use more than one channel to communicate. Pay attention to the channels your donors are using and focus your efforts there.
Email may be the primary way you’re communicating right now and there’s a reason for that. It’s fast, easy, relatively inexpensive, and almost everyone has an email address. You can quickly get a message out to a lot of people. Also, unlike social media, it’s something you can control. You don’t have to rely on a social media algorithm to hope your message ends up in your donor’s feed.
The downside is people get a huge amount of email from a variety of different sources. The same is true with social media. It’s easy for your messages to get lost in the shuffle. Plus, factor in Zoom and Netflix and at some point people don’t want to look at a screen anymore.
While you’ll likely use electronic communication pretty regularly, don’t discount direct mail. Your donors are more likely to see these messages. We get far less postal mail than electronic communication. Also, a person can put a piece of mail aside and look at it later. Don’t count on that happening with any type of electronic communication. You can also communicate by phone. This is a great way to thank your donors.
Going multichannel is another option. This is very common for fundraising campaigns and inviting people to events, as well as including a link to your e-newsletter on your social media platforms. This way if people miss your initial message on one platform, they may see it on a different one.
Get noticed right away
Remember, your donors have a lot going on and you need to capture their attention right away.
Your fundraising letters and anything else you send by mail needs to look appealing enough to open. You could put a tagline on the envelope. That doesn’t mean something like It’s Our Annual Appeal. Try something like – How you can help students boost their reading skills. Your envelope should look personal and not resemble a bill or junk mail.
Once your donor opens your fundraising appeal, lead with a story followed by a clear, prominent ask. When they open your thank you letter, they should be greeted with gratitude.
A good subject line is the key to getting someone to open your email message. Keep in mind that your donor’s inbox is crammed with messages. Don’t use something boring like April e-newsletter or Donation Received. Entice them with Find out how you helped students boost their reading skills. or You just did something amazing today!
Keep them engaged once they open your message.
Keep it short
In many cases, a shorter message is best. You want a good balance between saying too much and saying too little. All your words should count, so be careful about adding too much filler. That often includes bragging about your organization and explaining what you do.
I recently received an annual report that was 55 pages long. While this is not a post about how to create an annual report, I imagine most donors are going to look at it and think,“I don’t have time to read this.”
Plus, people have short attention spans.
Your goal is to get your donors to read your messages. If it looks long and boring, they probably won’t bother.
Make it easy to read and scan
Besides sending a short message, use short paragraphs and lots of white space, too. Your messages need to be easy to read and scan in an instant. Most people aren’t going to read something word for word. Be sure they can quickly get the gist of what you want to say. Don’t use microscopic font either – use 12 point or higher.
Be personal and conversational
Write directly to your reader using clear, conversational language – no jargon. Don’t confuse your donors with generic messages.
Don’t cast a wide net
It’s important that you send your messages to the right audience and your audience isn’t everyone.
You’ll have more luck with a fundraising appeal when you send it to past donors or people who have a connection to your cause. The same is true for event invitations or recruiting volunteers.
You may want to reach out to as many people as possible, but that won’t guarantee you’ll get more donations or event attendees. Segmenting and engaging with the right audience will bring you better results.
Going back to that annual report, it seemed more appropriate for major funders and prospective funders than smaller dollar donors. It also wasn’t very donor-centered, but I digress. It looks like that organization decided to send all their donors this massive annual report instead of trying to engage smaller dollar donors with something shorter.
Be a welcome visitor
If you communicate regularly and do it well, your donors should recognize you as a reputable source and are more likely to read your messages. If all you do is send them generic fundraising appeals, then you need to make some changes.
When you send email, make sure people know it’s coming from your organization. In the from field, put DoGood Nonprofit or Susan Taylor, DoGood Nonprofit. If you just put a person’s name or firstname.lastname@example.org, people may not know who it’s from and ignore your message.
Only send email to people who have opted into your list. Otherwise, you’re spamming them. Some people will choose not to receive email from you, and that’s okay. The ones who do are interested in hearing from you. Give people the option to unsubscribe, too.
Even though people only get a few pieces of mail a day, most of it’s junk mail. You never want any of your letters, newsletters, or postcards to be perceived as junk mail (see above).
By putting in a little time and effort, you can help ensure that your messages stand out.