writing

What Does That Mean?

Ann Green Communications, donor relations, fundraising, Uncategorized, writing
When you write an appeal, thank you letter, or newsletter article, are you throwing in terms like at-risk youth and underserved communities?   The problem with those terms is they’re broad and often meaningless. 
 
 
Here’s an example from a thank you letter I received from a social services agency. “As you already know, X organization serves individuals who are often the most disenfranchised members of their communities.” Yikes! What does that mean?
 
Let’s look at some of these problem terms and what you can say instead. You may use some of these terms internally and they might be in your mission statement, but try to limit them when you communicate with donors. How To Follow in the Footsteps of Your Nonprofit’s Promise
 
 
At- risk
At risk means there’s a possibility something bad will happen. Instead of just saying at-risk students or youth, tell a story or give specific examples of something bad that could happen. Our tutoring program works with high school students who are more likely to fail, be held back, and drop out of school.
 
Youth
I like this post How to Convince Your Boss to Let You Write Like a Human and some of the comments in which people describe their experiences of whether to say kids, children, or youth.
 
I’ve had that same discussion at different organizations.  We can say children and youth, but not kids because that’s too informal and demeaning.  

But why not say kids?  I’m sure most donors don’t refer to their children as youth.  Kids sounds warm and fuzzy and well, youth does not.
 
After having this debate, one of my colleagues said it made him think of the two yoots scene from the movie, My Cousin Vinnie.  
 
Disenfranchised  
Disenfranchised means being stripped of power, rights, or privileges.  It’s often used when talking about voting rights.
 
I’m not sure the organization I quoted above used it correctly, but either way, it’s a mouthful. If your clients fall into this category, show how you are giving them a voice or giving them back their rights.
 
Underserved
Underserved means not receiving adequate help or services. Instead of saying we work with underserved communities, explain what types of services the residents don’t receive.  Maybe it’s healthcare, affordable housing, or decent preschool.
 
Be careful not to just say services. The 3 Most Boring Words in Fundraising Appeals Again, tell a story or give a specific example.  Sandra isn’t able send her daughter Lisa to a good preschool because there isn’t an affordable one nearby.
 
Making a difference or changing lives
Yes, you need to show your donors how you are making a difference, but you can’t just say your organization is making a difference or changing lives.
 
How are you doing that, and why is it important?  Maybe you’re helping families find affordable housing so they don’t have to live in a shelter, motel, or their car.  Now they have a place to call home.
 
Use language your donors will understand
Most of your donors don’t use these terms when they talk to their friends and neither should you when you communicate with them.  Use language they’ll understand.
 
Do you have any terms to add to this list?
 
Photo by Colin Kinner via Flickr
 
 
 
 

 

 

So Many Channels and Nothing’s On

Ann Green Communications, fundraising, writing

Today we have many different ways to communicate with our donors and other supporters – direct mail, email, websites, social media, and phones. Your nonprofit organization is probably using all these channels.

All these channels work, and they work better if you use them together, use them properly, and share good content.

Which channels do your donors prefer?
You can have 100 different channels to choose from, but that means nothing if your donors aren’t using them. Think of how many cable channels you have and how many you actually watch.

How do you know which channels your donors like? You ask them. Conducting surveys a couple of times a year can be helpful. You might find out your donors prefer print newsletters or they love using Twitter.

What works best will be different for every organization, and it will often be a combination of channels.

Once is never enough
You’ll have more success with a fundraising appeal or an event invitation if you use a variety of channels. You can send a heads up or save the date by email. Then send a letter or invitation by mail and follow up regularly by email, social media, or phone.

In addition, your donors are busy and are bombarded with information from a variety of sources. DATA NEVER SLEEPS 2.0

She might miss a fundraising appeal when it comes through the mail or email, but makes a donation when she gets a reminder on Facebook. On the other hand, some people never use social media or email and respond better to direct mail.

All channels are not the same
Even if you’re sharing the same content on different channels, you need to know what works best for each channel.

Print and electronic communication are often not interchangeable. Don’t stick a PDF newsletter or brochure on your website unless you intend for someone to print it out. How to stop the PDF from killing your nonprofit communications 

People read print and electronic communication differently. Since most people scan electronic communication (they may scan print, too), use short paragraphs, lots of white space, and at least a 12 point font.

Electronic messages should be shorter and social media, especially Twitter, needs to be very short.

Is there anything good on?
You may have all these channels available, but make sure you have something good to share. Again, think of all the TV shows that are on at one time and how only a few of them are any good.

Don’t just put something on Facebook because it’s been a few days since you posted anything or send out your monthly newsletter without a compelling story.

Be donor-centered and share content they’ll like such as success stories, engaging photos, or just saying thank you. Remember social media is social, so ask questions and start a conversation.

If coming up with all this content for different channels stresses you out, a communications calendar (aka editorial calendar) will be a huge help. Become Your Own Publishing Powerhouse with LightBox Collaborative’s 2014 Editorial Calendar  

Stay consistent 

When communicating across channels, make sure your messages and look are consistent. If a donor goes to your website after receiving a fundraising letter, your donation page should have the same message, along with your logo.

Everything you send out needs to look like it’s coming from the same organization.

Which channels work best for your organization?


Photo by Ludovic Betron via Flickr

Let’s Skip the Formalities

Ann Green Communications, donor relations, fundraising, writing
When you’re writing to donors and other supporters, don’t be so formal. A recent post from the Nonprofit Marketing Guide reminds us not to “channel your inner English teacher”. How to Convince Your Boss to Let You Write Like a Human 
How can you make sure your nonprofit communications don’t sound like a Ph.D thesis? Here are a few tips.
Write in the second person
Your fundraising letters, thank you letters, newsletter articles, etc should be written in the second person. Pretend you’re having a conversation with your reader.
Keep that person in mind when you write and think about what they would want to read.

Be sure to use the word you much more than we.  When you’re having a conversation with someone, do you spend a lot of time talking about yourself? I hope not.
Create a jargon-free zone
Jargon confuses your readers.  Let’s pretend it’s Thanksgiving and you’re talking to your family about your work.  If Aunt Shirley starts to look glazed when you talk about capacity building and disenfranchised communities, imagine your donors doing the same thing.
Most of your donors don’t have a medical or social services background and don’t use terms like at-risk populations. Use language they’ll understand.
Get active
I’m not a fan of the passive voice, because it weakens your writing.  It can distance you from what you’re trying to say.  I’m reminded of the politicians in their mea culpa press conferences who say, “Mistakes were made.”
Which sounds better?  Over 5,000 meals were served at the Southside Community Center or Our volunteers served over 5,000 meals.
Also, use strong, active verbs and avoid adjectives and adverbs.  Say depleted instead of really tired.
You want your readers to take action whether it’s donating, volunteering, or reading a success story.  Active language will help with that.
Back to school time
Write at a sixth to eighth grade level.  You’re not dumbing down; you’re being smart because you’re making it easier for your readers. 

Don’t use a lot of fancy words.  It makes you sound pretentious.  You don’t want your readers to have to hunt for a dictionary.  Most likely they won’t, and they’ll miss out on what you were trying to say.
Now, forget what you learned in English class. It’s okay to start a sentence with a conjunction and use sentence fragments. 
Get out your red pens
It’s important that you take time to edit.  Circle all passive verbs, adjectives, and adverbs to see if you need them. Check for jargon, too. 

Read your content out loud.  Do you sound like a friendly person or a robot?
Word Grammar Check is a mixed bag.  It flags contractions and sentences that start with conjunctions. But the Flesch Kincaid feature is useful because it determines grade level and finds passive sentences.  
This post includes additional editing tips and resources. Why Your Nonprofit Communications are a Waste of Time: 10 Easy Fixes
Always think of your reader
Your donors are busy.  They don’t want to slog through a newsletter that looks like a legal brief.  Skip the formalities and give them something they’ll enjoy reading.

Photo by Greg Smith via Flickr

Show Your Donors How You Are Making a Difference

Ann Green Communications, donor relations, fundraising, writing
Do your donors know how they are helping you make a difference? Because I often don’t see good examples of that. What I see is a list of activities or accomplishments that are focused on the organization. Some examples (these are fictitious) include:


Feeding Families served over $50,000 meals in 2013.

We received a $30,000 grant from the Baker Foundation.

ReadingWorks just started a tutoring program at Eastside High School.

These are okay on one level, but don’t answer the question – How are you making a difference for the people you serve?

Why is this important?

When you are communicating with donors, let them know why your accomplishments are important.

Instead of just reporting that you served over $50,000 meals, emphasize how that will make a difference. Are people in the community finding it hard to make enough money to put food on the table?

Why is it important that Eastside High School now has a tutoring program? Maybe it’s because 70% of their students are two grade levels behind in reading and your program can help boost their skills.

Of course, publicly acknowledging your major funders is important, but what will that grant be used for? How will it help people?

Speak your donor’s language

Be personal and conversational. Use language your donors will understand. Here’s a good example from an organization specializing in cancer research and treatment.

“Tests revealed Chris had a tumor the size of an orange in his colon.” That’s easy to visualize isn’t it?

Then they wrote about developing treatments “of precisely targeted radiation to locate and destroy small, early stage lung tumors. That means less pain, fewer side effects, and faster recovery time for patients.”

Okay, there’s some passive voice in there, but it’s fairly easy to understand. The organization could have gotten overly technical. I think they gave a good example of how this treatment helps their patients battle this dreaded disease.

You need good stories
A great way to show your donors how you are making a difference is to tell a story, and the best stories are about the people you serve. I know they are harder to get, but this is what your donors want to hear.

When you tell a story, introduce a protagonist – an individual or family- and give them a name. You can change their names to protect their privacy.

Your story will continue with a challenge and end with how your donors helped make you make a difference. How to Simplify Your Nonprofit’s Story to One Paragraph 


Here’s more on the story about Chris. “Chris was a marathoner, and in perfect health, except for what he thought was an upset stomach.” The story went on about finding the tumor the size of an orange and starting treatment “to win that fight.” The organization “discovered that Chris has genetic condition that puts him at high risk for his cancer to return. We put together a long-term screening program to ensure cancer never surprises him again.”

Show your donors how they are helping you make a difference

I didn’t quote that story verbatim because I thought the organization tooted their own horn a little too much by saying “We helped him win that fight” and “Our experts discovered…” There wasn’t any mention of their donors’ role in helping them, although this came from an appeal letter to prospective donors.

Your organization needs to be in the background. Your stories are not about you.

If you are communicating with current donors, don’t forget to thank them and let them know that they are a key to your success. After all, you wouldn’t be able to make a difference for the people you serve without their support.

How is your organization making a difference?

Photo by Bob McElroy US Army via Flickr

I’m Bored

Ann Green Communications, donor relations, fundraising, writing
When our nephew was younger, his favorite phrase seemed to be, “I’m bored”.  Is this what your donors are saying when they read your annual report or newsletter?  They might be if the first thing they see is one of those dull letters from the Executive Director. 
There’s nothing inherently wrong with a letter from the ED, but they’re usually not very interesting.  They tend to brag about how great the organization is and are filled with jargon.
How can you ensure that you’re giving your donors something they will want to read?
First impressions matter
I recommend starting annual reports, fundraising letters, and newsletters with an engaging story.  If your lead story doesn’t capture your readers’ attention, they may not read anything else. 
They may not read everything anyway, which is why you need to use the inverted pyramid and put the most important and engaging information first.
Short and sweet
What do you think your donor is more likely to read, a postcard annual report or a ten-page report, half of which is a list of donors?   

Donors don’t have the time or patience to slog through pages of long-winded-text. Most People Skim. Few Read Deep. 

Don’t use jargon
I write a lot about not using jargon because it deflates your writing.  It’s often meaningless.
Instead of saying we are making an impact in underserved communities, give a specific example.  Thanks to you, we are helping people in the Northside neighborhood get better access to healthcare.
It’s not about you
If your communications are focused on how great your organization is, you’ll probably bore your donors pretty quickly.
But if it’s focused on how great they are, they’ll want to keep reading.  That dreaded letter from the ED is often organization-focused.  You want to focus on the people you serve.  That’s why you should be sharing stories and profiles. It’s Not About You 
Quality counts
Nonprofits need to make a commitment  to do a good job of communicating with their donors. 
I think one of the problems is that organizations keep using the same boilerplate content for so long that they become immune to it.  Look at your messages and put yourself in your donors’ shoes.  Is this something that will interest them?
You want to create and use a consistent message platform. The 4 Cornerstones of Your Nonprofit Message Platform  Review it once or twice a year to make sure it’s still relevant.
You might want to find some people outside your organization to look over your materials to see if they are interesting and engaging.  What may be interesting to you, may not be to others.
In addition, be careful of how many people look over and edit your materials.  You often run into trouble here.  The people in your fundraising and marketing departments should be trusted to know how to write fundraising letters, annual reports, newsletter articles etc.   I recommend one writer and one editor.
Don’t bore your donors
Take time to create materials your donors will want to read.  Write thank you letters that are filled with appreciation and don’t look like an ATM receipt.  Don’t drone on in the About Us section of your website.

You never want to hear your donors say, “I’m bored.”

Photo by Mark Engelbrecht via Flickr

How Are You Telling Your Stories?

Ann Green Communications, donor relations, fundraising, marketing, writing
Are you boring your donors with a lot of facts and statistics or are you telling them a story?   I recently received an appeal letter from a hospital that opened with:
“You can only imagine how Kenton felt.  One minute, he was laughing, cheering on the Harlem Globetrotters. The next minute, his life was changed forever.”
Does that make you want to read more?  The story continues by showing us how Kenton suffered a serious stroke and was rushed to this hospital where he received live-saving treatment and then went through several months of rehabilitation before making a full recovery.
If you are making a difference, you have stories to tell
Can you tell a story like that?  If you are making a difference, you can.  Creating stories takes a little more work, but they will help you connect with your donors.  Use stories in your appeal letters, thank you letters, newsletters, annual reports, website, blog, and other types of social media.
You want to tell a success story.  Show how someone has overcome challenges on their journey to something better.  Make your donors part of the story.  Let them know how with their help, Jamie won’t go to bed hungry again.  Keep your organization in the background.
Client or program recipient stories are best. You’ll need to work with program staff to get these stories.  Another way to find stories is to put a Share Your Story page on your website. Share-Your-Story Page | an addition to the fundraiser’s arsenal of tools 
Using people’s names will make your stories more personal.  I realize you might run into confidentiality issues, but you can change names to protect someone’s privacy.  You could also do a composite story, but don’t make up anything. How to Tell Nonprofit Stories While Respecting Client Confidentiality
You want to use stories often.  I recommend that your newsletters open with a story.  They don’t all have to be client stories.  You can share profiles of volunteers, board members, and donors. 
Many organizations profile new board members in their newsletters.  That’s okay, but instead of emphasizing their professional background, concentrate on what drew them to your organization.  Perhaps she participated in an afterschool program as a teenager or he has a strong interest in eliminating homelessness.
Create a story bank to help you organize all your stories. You can use the same stories in different channels.
5 Tips to Help You Tell Better Stories
Nonprofit Storytelling | How to hook your reader from the first sentence
Tell a story in an instant with a photo
Your donors are busy, but you can capture their attention an instant with a great photo. A photo of your executive director receiving an award is not very compelling. Use photos of your programs in action.  
I know confidentiality issues are going to come up again.  People making a trip to your food pantry probably won’t want their pictures taken, but you can share photos of volunteers serving food or stocking shelves.
A great new trend is postcard annual reports, which are filled with photos and a small amount of text.
If you use social media, you need to communicate several times a week. Sharing photos is a good way to connect.
I also recommend creating a photo bank, and be sure to use high-quality pictures.
6 Tips for Better Photographs

11 Types of Photos Nonprofits Should Post on Social Media 

Highlight your work with a video
Create a video to show your program in action, share an interview, or give a behind the scenes look your at organization.  Make your videos short and high quality.  If you are interviewing someone, be sure that person is good on camera.
Ten Video Tips for Nonprofits 

5 Tips for Getting Started with Nonprofit Video 
Connect with your donors by sharing a story.  How are you telling your stories?
Here’s another resource to help you with your stories. 

The Storytelling Non-Profit

Photo by UNE Photos via Flickr

Do Newsletters Make Sense?

Ann Green Communications, donor relations, fundraising, marketing, writing
The answer is, it depends. Newsletters can be a great way to stay in touch with your donors and keep them updated on how they are helping you make a difference.  But many newsletters just put you to sleep. They are too long and often filled with articles that brag about great the organization is.
Honestly, if you can’t produce a newsletter that your donors will want to read, what’s the point?  That said, it is possible to produce a successful newsletter. 
Print or electronic? 
I think you’ll have more success if you can do both.  But ask your donors what they like. If a majority of them prefer one over the other, then doing both may not make sense. 
Both print and electronic newsletters have their advantages and disadvantages, but by using two different channels, you have a better chance of connecting with your donors. The Pros and Cons of Print Newsletters in Your Content Marketing Mix 
I recommend a short e-newsletter once or twice a month and one to four print newsletters a year.  If you are starting to panic about coming up with content for your newsletters, then a communications calendar is your new best friend. Creating a Communications Calendar 
Create a powerful print newsletter
Some organizations won’t produce a print newsletter because it’s too expensive and takes too much time.  However, this is an investment you should make.  
Let’s say you are small nonprofit that mails out one appeal at the end of the year. You might want to send out a print newsletter in the spring and include a donation envelope.
You may be balking at the idea of putting a donation envelope in your newsletter, but it can help you raise extra revenue.  Give it a try.  Just make sure you communicate regularly in ways in which you are not asking for money.
Fundraising expert Tom Ahern recommends sending print newsletters only to donors.  This can help you cut down on mailing costs. 
Limit your newsletter to four pages, include lots of photos, and make them donor-centered.
One advantage of a print newsletter is your donor is more likely to read it.
Follow The Domain Formula For Donor Newsletters
Create an engaging e-newsletter
Send e-newsletters ONLY to people who have signed up for it. They may or may not be donors, but it can be a great cultivation tool, too. You can also share links to your e-newsletter on social media and your website. 
Keep your e-newsletter short – no more than three or four articles (shorter if you send one twice a month).  Use an enticing subject line such as Find Out More About …. rather than March 2014 Newsletter. Also, make sure people can read your newsletters on their mobile devices.
7 Tips for Creating a Knockout Nonprofit Email Newsletter 
Advice for all newsletters
All newsletters should be short and easy to read and scan. They should also have a consistent look.
Open your newsletter with a story.  Client stories are best, but you could also do profiles of volunteers, board members, and donors.  Focus on what drew them to help you make a difference.
Make it visual.  Use photos. You could also put a short video in an 
e-newsletter.
This is a no brainer, but make sure it’s interesting to your donors. I’m not a fan of the letter from the executive director. Stories and updates are best. You could also include a short survey or ask your readers to take action, such as contacting their legislator.
Write it in the second person and keep it focused on how your donors are helping you make a difference.  Give it the you test.  Circle the number of you’s as opposed to we’s.  There should be many more you’s
Don’t be formal.  Write in a conversational style and watch out for any jargon.  You’ll connect more with your donors if your newsletter is personal.
Newsletters do make sense, if you take the time to do them well.

Photo by xposurecreative.co.uk via flickr

Make an Investment to Thank Your Donors

Ann Green Communications, donor relations, fundraising, writing

Nonprofit organizations need to do a better job of thanking their donors. Many spend a lot of time on their fundraising appeals, and then well, that’s about it….
You need to spend as much time thanking your donors as you do on your fundraising appeals.                                           

Think of it as an investment. You put in resources (time, money, etc) and in return you should get loyal donors who will support you long-term.  This is crucial since well over half of new donors don’t give a second gift.
Invest time in thanking your donors
Ideally, your donors should get a handwritten thank you card or a phone call.  Even though these take more time, it’s time well spent.
At many of the small nonprofits I’ve worked at, it was all hands on deck to get out our fundraising appeals.  Staff and volunteers would stuff envelopes and write handwritten notes on the letters.
Do the same when you thank your donors, at least for the initial influx of donations.  Get your board involved in making phone calls or writing cards.  Recruit volunteers to help, too.
Also, what is prohibiting you from taking time to thank your donors?  Is it a meeting you could skip?
Remember to thank your donors as soon as possible. 
Take time each day you get a donation to make phone calls, write cards, or send letters.  Don’t let board members put off making calls or let a stack of letters sit on your ED’s desk.
Invest money in thanking your donors
If you aren’t mailing handwritten cards because you can’t afford to, is there a way to change that?
You may be able to get a print shop to produce your cards pro bono.  Can you allocate more money in your budget?  If not, look into additional sources of unrestricted funding to cover printing and mailing costs.
Many nonprofits are cutting back on mailing and relying on email and social media to communicate.  This isn’t always wise, especially if you have donors who don’t communicate electronically (and some don’t).
Invest in a good database
A good database (Excel is not a database) will help you segment your donors. Now you can make your thank yous more personal.
You want to welcome new donors and recognize repeat gifts.  You can also add personal bits of information to thank you letters/notes, such as it was nice to see the donor at a recent event.
Speaking of new donors, something else you should invest in is a welcome package. Create a warm welcome for new donors
Invest in quality communications
No matter how you thank your donors, you want your messages and look to be high quality.
This starts with your thank you landing page.  Many of them look like store receipts.  Open with a friendly thank you message and share an engaging photo.  Then you can include the tax ID info etc.
Write a heartfelt thank you message in your cards or letters.  Start out by saying Thanks to you or You’re amazing.  Give an example of how the donor’s gift will help you make a difference.  Be personal and leave out any jargon.
Even if you are sending a printed thank you letter or email, there is no excuse not to take a little extra time to make it personal.

Your donors are making an investment by supporting your organization.  Make an investment in them by doing a good job of showing your appreciation and sustaining a relationship with them.

Photo by ota_photos via  Flickr  www.tradingacademy.com                                                                                                                                          

It’s Not About You

Ann Green Communications, donor relations, fundraising, writing
It’s annual report time.  I know – yawn.  Annual reports can be a great way to engage with your donors, but they often put you to sleep. One problem is they tend to be too focused on the organization.

How are you making a difference?
I recently received a “Milestones 2013” report from a nonprofit.  It included a list of accomplishments that made them sound as if they were bragging about how great they are.

Don’t just list accomplishments.  Let your donors know how they are helping you make a difference.

Instead of only saying you expanded your tutoring program to serve middle school students, let your donors know why that’s important.  Tell a story about Kevin, a 7th grader who struggled with math, until he started meeting with Jeff, his volunteer tutor.

Instead of just saying you opened a mammography suite at a community health center “extending optimal care to members of underserved and minority communities,” give a specific example of what that means.  Will this make it easier for neighborhood women to receive mammograms?   The more personal and specific you can be, the more you will connect with your donors, and that’s what you want.

The same problems arise in newsletters. Your donors want to hear success stories and aren’t as interested in grants you received or if your executive director received an award.

You should certainly acknowledge your major grants, but show how that will make a difference.  Your $50,000 grant from the Do Good Foundation will allow you to expand your afterschool program to five more schools. Now these students will have a safe place to learn new skills and make new friends.

What do your donors want?
A few weeks ago, I wrote about the importance of being donor-centered.  Think about what your donors want to hear.  One way to find out is to survey them. 

Collect information about your donors in your database.  You can also create donor personas or profiles.  

How to Develop Donor Personas for Your Nonprofit

Create Donor Personas
Speak your donors’ language
That means not using jargon, the passive voice, and words you have to look up in a dictionary. Just because something makes sense to you, doesn’t mean your donor will understand what you are trying to say. 

One way to help you be more personal when writing to donors is to pretend you are explaining something to a friend.  Do you use jargon and the passive voice when talking with your friends?  I hope not.  In most conversations, you are also probably not focusing too much on yourself.

Not all donors are the same
You might need to send different materials to different types of donors. The traditional multi-page annual report with the donor list etc is not relevant for most of your donors.
Instead send your smaller dollar donors an oversized postcard with photos, quotes, accomplishments, and thank you messages. Postcard Annual Report Your donors are busy and don’t have time to read a long report. This way you can capture their attention in an instant.

If you want to produce a slightly longer report, here’s a great example of a donor-centered “gratitude report” created by the Agents of Good. Annual Reports

Be donor centered

Keep focusing on what’s best for your donors. Remember, it’s about them, not you.

Photo by Naaman Saar Stavy via Flickr

Shower Your Donors With Love

Ann Green Communications, donor relations, fundraising, writing

Valentine’s Day will be here soon, and what a perfect time to thank your donors and show how much you appreciate their support.

Fundraising expert Pamela Grow recommends a minimum of 12 touches a year (you should aim for more). If you haven’t shown gratitude since you sent your year-end thank you letters, you need to do that soon. You did send thank you letters after your year-end appeal, didn’t you?

Whether you want to send something out on Valentine’s Day is up to you. But do something fun and creative to show appreciation in February. The holidays are over, and there’s still a lot of winter left for many of us to endure.

Here are some ideas.

Create thank you photo

A great photo can capture your donor’s attention in an instant. Here are a few examples of thank you photos.

Network for Good Thank You Photo


Along with your photo, include a brief thank you message. You can send this via email and post it on your homepage and on social media.

Share an update or success story
In addition to saying thank you, share a brief update or success story. Emphasize how you couldn’t have helped someone without the donor’s support. If you included some 2014 goals in your year-end appeal, sharing regular updates of your accomplishments is a great way to engage.

Send a card
Handwritten notes mean the world to donors. You may not have the budget to send cards to all of them. If not, send them to your most valuable donors. These may not be the ones who give you the most money. Do you have donors who have supported your organization for more than three years? How about more than five years? With retention rates continuing to plunge, you don’t want to lose these valuable donors.


Overall, I think nonprofit organizations can do a better job of thanking their donors. Here a couple of ways to do that.

Make your messages personal

Be personal and conversational when you thank your donors. Don’t use jargon or other language they won’t understand. Write from the heart, but don’t be overly sentimental. Give specific examples of how your donors are helping you make a difference.

Make an investment to thank your donors
If your budget doesn’t allow you to mail handwritten cards, is there a way you can change that? You may be able to get a print shop to donate cards. You can also look for additional sources of unrestricted funding to cover cards and postage.

Maybe you need a change of culture. Getting your board, all staff, and volunteers involved in thanking your donors will make a huge difference.

Keep it up
Keep thinking of ways to thank your donors! You can’t say thank you enough. Do it at least once a month.

At certain times of the year, like Valentine’s Day or Thanksgiving, people expect to receive messages of gratitude, but imagine how surprised your donors might be if they receive something in May or August?

How are you thanking your donors?


Photo by Enchant_me via Flickr